Job Title: Executive Director
Classification: Full-time, salaried (exempt)
Reports to: PGSMOA Board of Directors
Salary: $60,000 - $70,000

Executive Director Responsibilities:

Development (55%)

• Coordinates strategic fundraising plan as approved by the Board. Works with appropriate staff, board members, and volunteers to develop and implement strategies for long-term sustainable funding, including funds for capital projects including building and grounds.

• Researches, writes for, and oversees grants (Government, Corporate, and Foundation). Works with appropriate department heads to coordinate administration of grants received and to ensure periodic and final grant reports. Work with departments to assist with grant writing when needed.

• Solicits individuals, businesses, foundations and other appropriate organizations for contributions, sponsorships, and other types of financial or operational support.

• Management of annual fundraising events such as Chefs, Champagne, & Art and the Gala for the Arts. Delegates staff responsibilities for said events.

• Presents the mission, vision, and values of the organization publicly and promotes the museum to local civic groups.

• Coordinates with appropriate staff, board members, volunteers, and local non-profit cultural institutions to promote the museum locally and regionally.

Financial Management (20%)

• Develops a yearly organizational budget for Board approval based on organizational goals.

• Monitors and approves financial transactions for the organization to ensure all income and expenditures are operationally appropriate and properly recorded in accordance with the approved budget. 

• Direct transfers of funds between museum-held accounts to meet contractual obligations and ensure positive cash flow.

• Directs and oversees bookkeeper, or contracted bookkeeping services, and ensures that appropriate records are kept of all monetary transactions. Provides details of financial transactions to the Board of Directors and auditor upon request.

• Acts as primary liaison with department heads regarding monthly budget reports. Provides direction and assistance in monitoring expenditures and recording allocations accurately and responds to inquiries.

Administrative (20%)

• Oversees the general operation of the museum.

• Perform all human resources responsibilities including, but not limited to: hiring and termination of staff, job descriptions, performance tools, and staff performance reviews.

• Provides overall management and supervision of staff performance by creating an environment that supports productivity and professional development.

• Ensures that individual department heads are meeting performance and budgetary goals. 

• Ensures that quality services are provided in fulfillment of the mission, vision, and values in alignment with the strategic plan.

• Coordinates and implements strategic plans and operational policies as approved by the Board of Directors.

• Works with Board committees and appoints staff liaisons to Board committees in alignment with staff job duties and each committee’s purpose.

• Drafts and shares a director’s report at least one week prior to full board meetings.

Facilities Management (5%)

• Ensure that the museum’s physical plant, equipment, and security are properly maintained in accordance with the historic nature of the building.

• Works with appropriate staff for facilities needs and management.

• Oversees rates and contract development for long- and short-term rentals in accordance with the interlocal agreement.

Qualifications & Skills:

• Required Bachelor degree, preferred Master's degree.

• Preferred degree in art, museum studies, arts administration, or related fields.

• Preferred five years experience managing a nonprofit or for-profit business or equivalent.

• A strong passion for our mission, vision, and values, see above.

• Ability to work with the Board of Directors to develop a strategic plan that aligns with the vision, mission, and values of the museum.

• General knowledge of accounting and basic fiscal practices, as well as grant management regulations.

• Established grant writing and fundraising experience.

• Excellent verbal and written communication skills.

• Strong organization and project management skills.

• Exceptional skills in donor and membership relations and cultivation. 

• Ability to develop leadership and collaboration among museum staff and volunteers.

• Ability to establish effective, efficient, and professional policies and procedures for museum staff and volunteers.

• Committed to professional best practices for nonprofit museum management.

Salary & Benefits:

Salary $60,000 – $70,000 DOE
Health insurance available after two months of employment.
One year probationary period with annual reviews thereafter.

Application Requirements:

-Letter of interest
-Resume or CV
-3 letters of recommendation & references
-Additional materials if available: Grant writing sample, professional portfolio.
Please e-mail your application packet to:
Tess Jacobs: PGSMOA Board President
pgsmoapresident@gmail.com

About the Museum:  

The Paris Gibson Square Museum of Art is the leading contemporary art museum in Central Montana. We cultivate public exposure of contemporary art and “outsider” art through dynamic exhibitions, thoughtful collection and preservation, and multi-generational and Special needs educational programming. The Square also serves as a cultural center in a Historical Building.  

Our Mission: To inspire and promote contemporary arts through exhibitions, collections, events, and education in a historic setting.  

Our Vision: To connect the community with culture and contemporary art.  

Our Values:  

• Respectfully supports diversity, equity, and inclusion where all voices are heard.
• Creates opportunities for diverse guests to make a meaningful connection with the Arts.
• Engages a diverse population by collecting, preserving, exhibiting, and interpreting art.
• Inspires artistic expression and understanding through educational programming.
• Supports contemporary artists by providing opportunities for them to develop, create, and exhibit new work.
• Preserves a significant historic building.  

About Great Falls, Montana:

Community: Great Falls straddles the Missouri River in the heart of Montana and is known as the "Electric City" because of its numerous dams and power plants. It is a place for independent, outdoor adventurers; seekers of culture and history; and planners of meetings looking for a true, authentic Montana experience. Great Falls provides a basecamp for a wide range of outdoor adventures and offers a haven of rich arts, including the Paris Gibson Square Museum of Art; culture; and history in a vibrant, modern community where an expansive, unspoiled, diverse landscape renews one’s spirit! Currently the greater Great Falls area is home to approximately 65,000 residents. Please feel free to visit the following sites to learn more about Great Falls.

https://www.visitmt.com/places-to-go/cities-and-towns/great-falls
https://visitgreatfallsmontana.org/